Invite someone to a meeting

If you are a meeting room member for a particular meeting room, you can invite guests to that room either before or during the meeting. Guests can be from inside or outside your organisation.

Invite before meeting

Invite during meeting

Invite before meeting

To invite a guest to a meeting before the meeting starts, send them the meeting room link:

  1. From the main menu, select Meeting Rooms and select or search for the one you need. The action menu opens.

  2. Select Copy Meeting Room Link. A banner confirms that the link has been copied to your device's clipboard.

  3. Paste the link into an email, letter, or chat program to send to the guest, or send it via text message.

Note: Guests can arrive first in the meeting room, but they must be joined by a meeting room member within 10 minutes or the call will end.

Invite during meeting

To invite a guest to a meeting that is in progress:

  1. From the call screen, select More More button and then Invite guest. The invite-guest panel opens.

    The Invite Guest dialog, showing three options for inviting a guest to a call. Option 1 is, Send a guest link to this call by email. Below that text there is a field with a sample email address in it. To the right of that is a Send Email button. Option 2 is, Send a guest link to this call by text message. Below that text there is a field with a sample mobile phone number in it. To the right of that is the Send Text Message button. Option 3 is, Copy and paste the following instructions and send to your guest. The instructions say, Remember, Always use the latest version of the Google Chrome, Microsoft Edge, or Apple Safari web browser. You are invited to join me in a video call at. After the word, at, the call's web link appears.

  2. Chose an option:

    • Enter the email address of the guest and select Send email.

    • Enter the UK mobile phone number of the guest and select Send text message.

    • Select Copy link to copy a URL so that you can paste it into an email or chat program to send to the guest.

Important: As soon as the guest opens the link and enters their details, they are admitted to the call. This is why meeting rooms are not recommended for consultations with service usersClosed A person who is seeking care or advice from a service provider via video call. A service user may be a patient, client, consumer, citizen, or similar..

The meeting rooms call screen is the same as is used for individual appointments. For information about the call screen controls, see Understanding the call screen.

Note: Only meeting room members have the full range of controls available. Guests will not have the Blur or Invite options.

If a guest enters a waiting area instead of the meeting room they were invited to, staff with the service provider role for that waiting area can retrieve them from the waiting area and admit them to the meeting room.

  1. Enter the meeting room. For more information, see Start a meeting.

  2. From the main menu, select Waiting Areas.

  3. Select the waiting area that the guest has mistakenly entered.

  4. Select the person's name from the Caller list. The action menu opens.

  5. Select Add to current Call, and then select Add to current video call.

See also:

Call screen activities

Invite someone to a call