Meeting rooms

Meeting rooms are permanent, shared, online places that can be used for small meetings of up to six participants.

Example: A department head needs to meet with their regional managers each week, so they set up a meeting room called Regional Weekly Overview. A project manager sets up a Daily Briefings meeting room for connecting with project team members.

Warning: Meeting room calls are not recommended for clinical use, as they do not have the same privacy and security protections as the other call types. Anyone who has the link can enter the meeting room.

Roles and permissions

Meeting rooms are specific to the Organisational units they are created in. They can be created by staff with the role of meeting room administrator. Users within an organisational unit can be given the role of meeting room member for one or more meeting rooms. For information on which tasks these roles can perform, see Roles and permissions.

People who are not meeting room members can enter a meeting room as a guest if they have the meeting room link. This means you can involve participants from outside of your organisation, by sending them the link.

Security and privacy

There are no Waiting areas associated with meeting rooms, so opening the meeting room link and entering some basic details gives immediate access to the meeting room.

If you are a meeting room administrator, you can change the meeting room link as necessary, to prevent previous guests entering the meeting room. For information about changing the meeting room link, see Reset a meeting room link.